If you drive for work — whether you're an employee claiming reimbursement or self-employed claiming a deduction — the CRA doesn't take your word for it. It wants a logbook. And most of the logbooks people actually keep (a notes app, a windshield notepad, a spreadsheet filled in from memory on a Sunday night) don't hold up if the CRA asks to see them. Here's exactly what CRA requires, the current 2026 rate, and what actually makes a mileage log audit-proof. Drive your own car

If your company reimburses employees for driving their own car on the job, there are really only two ways to do it: pay back what they spent on gas, receipt by receipt, or pay a per-kilometre/per-mile rate for the business driving they actually did. They sound like two versions of the same idea. They aren't. One tracks what the employee spent. The other tracks what the employee did for you. Only one of those is actually what you're trying to reimburse. Employees: drive your o

Odometer mismatches are one of 4 fuel card patterns that hide in plain sight. See what each one means and how to catch them before they add up.

If you run a service fleet, there's a good chance your day already runs through a field service management platform — dispatching, invoicing, and increasingly, expense capture. So when a fuel charge looks off, the first reasonable question is: doesn't my exi sting software already catch this? The honest answer is usually no — not because these platforms are bad at what they do, but because fuel receipt verification isn't the job most of them were built for. Here's the distinc

Reimbursing employees for gas receipts feels simple the first time you do it: someone hands you a receipt, you pay them back. It stops feeling simple once you're doing it fifty times a month, across a dozen employees, each with a different vehicle, a different fill-up habit, and a different definition of "this was for work." Employees drive their own cars for work? Run the free employer-liability audit and see what unverified mileage and uninsured drivers could cost your comp

Free 60-second fuel audit: see which fuel-card charges don't match your vehicles. Start my free audit Your fuel card statement says $84.50 at a Shell station on Tuesday at 2:14pm. Your dispatch log says that van was on a job site 40 minutes away at the same time. Nothing on your fuel card, your bookkeeping software, or your fleet management platform flagged it — because none of them ever checked the receipt against the vehicle. That's the gap. And if you manage a company-owne

Choosing employee mileage reimbursement software? Compare the four types of tool, two gaps to check for and the questions to ask every vendor.

Drive for a city, town or government office? Log every work trip automatically and keep clear records for reimbursement and audits.

Nonprofit staff and volunteers drive constantly—but paper logs and guesswork quietly waste donor dollars. This guide to Mileage Tracking for Nonprofits and Community Organizations shows how automatic GPS tracking, IRS/CRA‑ready reports, and simple reimbursement workflows protect budgets, speed up reimbursements, and give funders and auditors the documentation they expect.

Healthcare and home‑care teams live on the road—but their mileage data is often stuck in paper logs, guesswork, and clunky spreadsheets. That gap costs organizations real money in overpaid reimbursements, missed tax deductions, and chaotic audits. This blog explains why accurate mileage tracking matters so much in healthcare, how GPS‑based tools make reporting effortless for clinicians, and how to build a simple, compliant mileage policy that actually works in the field.

Mileage tracking is often an afterthought in construction, but it quietly decides whether your jobs stay profitable and compliant. With crews and vehicles constantly moving between sites, manual logs, guesses, and spreadsheets can’t keep up. This blog shows how smarter, automatic mileage tracking helps construction companies plug revenue leaks, cut fuel and reimbursement waste, and stay CRA/IRS‑ready with less admin work.

The complete 2026 guide to grey fleet management. Covers what grey fleet is, legal duty of care, insurance risks, how to build a 7-component policy, and how to use GPS tracking software like Fuelshine to automate compliance.

Write a mileage reimbursement policy for your business: 2026 CRA and IRS rates, what trips qualify, what to log, and a free template to copy.

How to track mileage for reimbursement: a free mileage log template, 2026 CRA and IRS rates, a quick claim calculator and an app that builds your report.

A business mileage tracker app logs every work drive automatically and turns trips into reimbursement reports and audit-ready records for teams and fleets.