What is Fuelshine’s mileage tracking app for businesses?

Fuelshine is a GPS-backed mileage tracking app for businesses that automatically logs every business trip, generates IRS and CRA-compliant mileage reports, and streamlines driver reimbursements without any extra hardware.

How does Fuelshine automate mileage tracking for my drivers?

Fuelshine runs in the background on each driver’s phone, using GPS and motion signals to detect trip start and stop automatically. It records date, time, route, and distance for every trip so drivers do not need to start or stop a manual tracker.

Is Fuelshine IRS and CRA compliant for mileage logs?

Yes. Fuelshine captures all data points required for IRS and CRA-compliant mileage logs, including timestamps, start and end locations, trip purpose, and total distance, and exports reports your accountant can use directly for audits and tax filings.

Do we need any hardware or OBD devices to use Fuelshine?

No hardware is required. Fuelshine works entirely from your drivers’ smartphones, so you do not need to install OBD dongles, beacons, or black boxes in your vehicles.

Can Fuelshine help prevent mileage and fuel fraud?

Fuelshine helps reduce mileage and fuel fraud by using GPS-verified trip data and shared trip history so finance and operations teams can compare submitted mileage, reimbursement claims, and fuel card usage against actual driven trips.

Who is Fuelshine’s mileage tracking app designed for?

Fuelshine is built for businesses with mobile teams, including sales reps, field technicians, gig workers, and small fleets that need accurate mileage tracking, simpler reimbursements, and fuel oversight across multiple drivers and vehicles.

Can my finance team export business mileage reports from Fuelshine?

Yes. Admins can export detailed IRS and CRA-ready mileage reports by driver, vehicle, cost center, or date range in spreadsheet-friendly formats for payroll, reimbursement, and tax reporting workflows.

In which countries can businesses use Fuelshine?

Fuelshine supports businesses in the United States, Canada, and India with settings tuned for IRS, CRA, and local tax mileage rules, and can also be used by teams driving in other countries for internal reimbursement policies.

Stop wasting hours on mileage approvals, surprise fuel bills & driver oversight

Fuelshine is an AI mileage and safety compliance officer for your fleet. It tracks trips, validates claims, and flags issues—no hardware, no spreadsheets.

Get a demo

Trusted By
Teams

IRS & CRA Compliant

No Hardware
Required

5 Min Setup

SOC-Ready

Everything you need to run mileage, fuel and
driver compliance on autopilot

One‑click mileage approvals

Fuelshine's AI checks every trip for Weekend flags, geofence violations, after-hours usage, and distance anomalies. Clean claims get one click approval; flagged trips show exactly why.

Cuts claim review time by up to 70%.

See How Claim Validation Works

Screenshot 2026-03-23 at 7.55.50 AM 1.png

Automatic GPS Tracking — No Hardware

Runs silently on every driver's phone. Trip starts, stops, and routes are captured automatically. One tap to classify business or personal.

Cuts mileage reimbursement costs by up to 30%

Start Tracking for Free

IRS & CRA Compliant Reports

One-click audit-ready reports with GPS-verified routes, timestamps, and reimbursements auto-calculated at current IRS ($0.70/mile) and CRA ($0.72/km) rates.

Month-end processing goes from days to minutes.

Explore Compliance Features

Desktop WideFrame – 1512 px - Option 2-2 1.png

Safety Scoring & Audio Coaching

Every driver gets a real-time safety score (0–100). In-app audio alerts correct harsh braking, speeding, and rapid acceleration as they happen.

Harsh driving events drop up to 40% with real-time coaching.

Learn About Safety Scoring

Live Fleet Dashboard

One map. Every driver's location, speed, safety score, and trip status — updated every 3–8 seconds. Filter, drill down, and export without leaving the screen.

Replaces 5+ separate fleet tools.

See the Dashboard in Action

Screenshot 2026-03-23 at 8.22.45 AM 1.png

Desktop WideFrame – 1512 px - Option 5-2.jpg

Smartcar OEM Integration

Connect vehicles directly for verified odometer, fuel level, tire pressure, and engine diagnostics — eliminating GPS drift entirely

$625/year in average maintenance savings per vehicle.

Explore OEM Integration

How Fuelshine Works: From Setup to Savings in 3 Steps

Getting started with Fuelshine takes minutes, not months. There's no hardware to install, no IT project to scope, and no training manuals to write. Here's how it works:

Step 1: Invite Drivers & Connect Vehicles

Add drivers by phone or email, organize into teams. They download the app, grant GPS — done. For extra accuracy, drivers can connect their vehicle via Smartcar in under 60 seconds for verified odometer, fuel, and diagnostics.

Step 2: AI Tracks, Validates & Coaches Automatically

Fuelshine auto-logs every trip via background GPS. The AI engine validates each one in real time — flagging weekend trips, off-hours usage, geofence violations, and duplicates. Audio coaching alerts drivers to harsh braking and speeding as it happens, improving safety and cutting fuel waste from day one.

Step 3: Approve Claims, Export Reports & Save

At month-end, clean trips are pre-approved and flagged ones sorted for quick review. One click generates IRS or CRA compliant reports ready for payroll export. The executive dashboard shows exactly what you've saved on fuel, claims, and maintenance — real numbers, not estimates.

Most teams are fully operational within 24 hours of signup — no hardware installation, no IT tickets, no training sessions required.

Built for fleets, field teams, and grey‑fleet programs

Turn personal vehicles into an audit‑ready grey fleet without hardware or new IT projects.

Pharmaceutical

FMCG/CPG

Real Estate

Field Service

Home Healthcare

Most of my mileage disputes disappeared once we rolled this out—the team’s trips, routes, and costs are all visible, so approvals are quick and I can use real-time location and stop duration to spot reps who are stuck in low-value stops versus those maximizing customer visits.

Arjun, Regional Sales Manager, Axis Diagnostics

How Fuelshine Compares to Traditional Mileage Tracking

MileIQ and Everlance are built for freelancers tracking tax deductions — not fleet compliance. Fuelshine combines AI claim validation, real-time safety coaching, OEM-verified mileage, and policy automation in one platform. $15/driver/month.

Frequently asked questions

Grey fleet management is the practice of tracking, governing, and managing employees' personal vehicles when used for business purposes. It matters because unmanaged grey fleets expose companies to IRS and CRA audit penalties, inflated mileage claims (typically 20–30% higher than actual), unmonitored driver safety risks, and hidden fuel and maintenance costs. Effective grey fleet management software like Fuelshine automates trip tracking, validates claims, scores driver safety, and ensures regulatory compliance — converting an uncontrolled liability into a governed, cost-efficient operation.

Fuelshine uses the GPS sensor in each driver's smartphone to detect trip starts and stops automatically in the background. The app logs the complete route, distance, and timestamps without requiring any aftermarket hardware, OBD-II dongles, or physical installation. For enhanced accuracy, companies can optionally connect vehicles through Smartcar's OEM integration to access verified odometer readings directly from the vehicle's onboard computer. This dual-layer approach (smartphone GPS + OEM verification) delivers industry-leading mileage accuracy.

Yes. Fuelshine generates mileage logs that meet IRS contemporaneous record-keeping requirements (Revenue Procedure 2019-46) and CRA per-kilometre documentation standards. Every trip record includes the date, destination, business purpose, starting point, and distance — the five elements required by the IRS. Reimbursement calculations use the current IRS standard mileage rate ($0.70/mile for 2025) and CRA rates ($0.72/km for the first 5,000 km). Reports are exportable in audit-ready formats with one click.

The IRS standard mileage rate for business use of a vehicle is $0.70 per mile for 2025. The 2026 rate is typically announced by the IRS in December of the preceding year — Fuelshine updates the built-in rate automatically when the IRS publishes the new figure. The CRA rate for the first 5,000 kilometres driven for business in 2025 is $0.72/km (CAD). Fuelshine supports both IRS and CRA rates natively, with configurable rate caps to prevent overpayment.

Yes — Fuelshine is purpose-built for grey fleet management, which specifically involves employees using their personal vehicles for business driving. The platform tracks trips via the driver's smartphone (no physical installation on the vehicle), and optionally connects to the vehicle's onboard computer through Smartcar OEM integration for verified odometer and fuel data. This means employees keep full control of their personal vehicles while the company gains complete visibility into business mileage, safety, and compliance.

Fuelshine uses the smartphone's accelerometer and GPS to detect harsh braking events, rapid acceleration, and speeding in real time. Each driver receives a safety score from 0 to 100, updated after every trip. The app delivers real-time audio coaching during trips — alerting drivers the moment unsafe behaviour is detected. Managers see high-risk drivers (scores below 40) flagged on the dashboard, along with improvement trends and training recommendations. Drivers who maintain scores above 70 experience a 60% reduction in accident risk. No dashcams, no cameras, no hardware — just the smartphone they already carry.

Most teams are fully operational within 24 hours. The setup process involves three steps: (1) the fleet admin creates the account and invites drivers by phone number or email, (2) drivers download the Fuelshine app and grant GPS permission, and (3) drivers optionally connect their vehicles via Smartcar in under 60 seconds. There is no hardware to install, no IT project to scope, and no training required. The dashboard begins showing live driver data as soon as the first trip is completed.

FEATURED

Recognized for innovation in mileage workflow automation, fuel savings and scaling eco driving across teams.

Put an AI Compliance Officer on Every Vehicle —
Starting Today

Join hundreds of operations teams that have eliminated manual mileage approvals, reduced fuel costs by up to 30%, and gained complete visibility into their grey fleet — without installing a single piece of hardware. Fuelshine pays for itself within the first month.

Get a Free Demo

Recent Blogs

Fuelshine: How AI Automates Mileage Tracking, Safety & Compliance

Grey fleet management is one of the fastest-growing compliance challenges for businesses whose employees drive personal vehicles for work. Without a structured programme, organizations face inflated mileage claims, unverifiable trips, hidden safety risks, and costly CRA/IRS audit exposure. Fuelshine transforms grey fleet management from a manual, error-prone chore into a governed, AI-powered mileage tracking and safety compliance programme — with always-on oversight and zero

Mar 65 min read

Grey Fleet Management: The Complete Guide for Businesses in 2026

The complete 2026 guide to grey fleet management. Covers what grey fleet is, legal duty of care, insurance risks, how to build a 7-component policy, and how to use GPS tracking software like Fuelshine to automate compliance.

Mar 17 min read

Mileage Reimbursement Policy: Complete Guide + Free Template for Canadian & US Businesses (2026)

Learn how to create a compliant mileage reimbursement policy for your Canadian or US business in 2026. Covers CRA rates, IRS rules, eligible trips, fraud prevention, and a free customizable policy template.

Mar 16 min read

Stop wasting hours on mileage approvals, surprise fuel bills & driver oversight

Trusted By
Teams

IRS & CRA Compliant

No Hardware
Required

5 Min Setup

SOC-Ready

Everything you need to run mileage, fuel and
driver compliance on autopilot

One‑click mileage approvals

Automatic GPS Tracking — No Hardware

IRS & CRA Compliant Reports

Safety Scoring & Audio Coaching

Live Fleet Dashboard

Smartcar OEM Integration

How Fuelshine Works: From Setup to Savings in 3 Steps

Getting started with Fuelshine takes minutes, not months. There's no hardware to install, no IT project to scope, and no training manuals to write. Here's how it works:

Turn personal vehicles into an audit‑ready grey fleet without hardware or new IT projects.

Pharmaceutical

FMCG/CPG

Real Estate

Field Service

Home Healthcare

Most of my mileage disputes disappeared once we rolled this out—the team’s trips, routes, and costs are all visible, so approvals are quick and I can use real-time location and stop duration to spot reps who are stuck in low-value stops versus those maximizing customer visits.

How Fuelshine Compares to Traditional Mileage Tracking

Frequently asked questions

What is grey fleet management and why does it matter?

How does Fuelshine track mileage without hardware?

Is Fuelshine compliant with IRS and CRA mileage requirements?

How does AI improve mileage claim accuracy?

What is the IRS standard mileage rate for 2026?

Can Fuelshine work with employees' personal vehicles?

How does driver safety scoring work without dashcams?

How long does it take to set up Fuelshine for my team?

FEATURED

Recognized for innovation in mileage workflow automation, fuel savings and scaling eco driving across teams.

Put an AI Compliance Officer on Every Vehicle —
Starting Today

Recent Blogs

Fuelshine: How AI Automates Mileage Tracking, Safety & Compliance

Grey Fleet Management: The Complete Guide for Businesses in 2026

Mileage Reimbursement Policy: Complete Guide + Free Template for Canadian & US Businesses (2026)

Stop wasting hours on mileage approvals, surprise fuel bills & driver oversight

Trusted By Teams

IRS & CRA Compliant

No Hardware Required

5 Min Setup

SOC-Ready

Everything you need to run mileage, fuel and driver compliance on autopilot

One‑click mileage approvals

Automatic GPS Tracking — No Hardware

IRS & CRA Compliant Reports

Safety Scoring & Audio Coaching

Live Fleet Dashboard

Smartcar OEM Integration

How Fuelshine Works: From Setup to Savings in 3 Steps

Getting started with Fuelshine takes minutes, not months. There's no hardware to install, no IT project to scope, and no training manuals to write. Here's how it works:

​Turn personal vehicles into an audit‑ready grey fleet without hardware or new IT projects.

Pharmaceutical

FMCG/CPG

Real Estate

Field Service

Home Healthcare

Most of my mileage disputes disappeared once we rolled this out—the team’s trips, routes, and costs are all visible, so approvals are quick and I can use real-time location and stop duration to spot reps who are stuck in low-value stops versus those maximizing customer visits.

How Fuelshine Compares to Traditional Mileage Tracking

Frequently asked questions

What is grey fleet management and why does it matter?

How does Fuelshine track mileage without hardware?

Is Fuelshine compliant with IRS and CRA mileage requirements?

How does AI improve mileage claim accuracy?

What is the IRS standard mileage rate for 2026?

Can Fuelshine work with employees' personal vehicles?

How does driver safety scoring work without dashcams?

How long does it take to set up Fuelshine for my team?

FEATURED

Recognized for innovation in mileage workflow automation, fuel savings and scaling eco driving across teams.

Put an AI Compliance Officer on Every Vehicle — Starting Today

Recent Blogs

Fuelshine: How AI Automates Mileage Tracking, Safety & Compliance

Grey Fleet Management: The Complete Guide for Businesses in 2026

Mileage Reimbursement Policy: Complete Guide + Free Template for Canadian & US Businesses (2026)

Trusted By
Teams

No Hardware
Required

Everything you need to run mileage, fuel and
driver compliance on autopilot

Turn personal vehicles into an audit‑ready grey fleet without hardware or new IT projects.

Put an AI Compliance Officer on Every Vehicle —
Starting Today