How does Fuelshine generate CRA and IRS-compliant mileage logs for employee reimbursement?

Fuelshine automatically generates CRA and IRS-compliant mileage logs with GPS coordinates, timestamps, distance, and trip purpose. Managers can approve and export audit-ready reports for accurate employee mileage reimbursement—no manual data entry required.

How much can Fuelshine save on fleet fuel costs?

Fuelshine reduces fleet fuel costs by up to 30% through AI-powered driver coaching that provides real-time feedback on harsh acceleration, speeding, and hard braking. Most teams see 20-30% fuel savings within 3 months.

What businesses use Fuelshine?

Fuelshine is used by field service companies, construction firms, sales teams, healthcare providers, and SMB fleet operators with 5-500 vehicles—anyone with employees who drive for work.

How long does fleet setup take?

Fleet setup takes 15 minutes. Managers add drivers by phone number, drivers download the iOS/Android app, and automatic tracking begins immediately—no hardware required.

Does Fuelshine require vehicle hardware?

No, Fuelshine uses smartphone telematics via GPS and motion sensors—eliminating OBD-II dongles and installation costs.

Can Fuelshine work with personal vehicles?

Yes, Fuelshine excels at grey fleet management, automatically distinguishing business trips from personal driving for accurate reimbursement and tax compliance.

Fleet & Team Mileage Tracking | IRS/CRA‑Compliant Reimbursements & Fuel Savings

Stop overpaying on mileage and fuel — See Fuelshine in action

Book a live demo of the Fuelshine fleet dashboard to see IRS/CRA-compliant trip logs, AI driver coaching, and one-click mileage reports in action for your drivers — with no hardware or IT setup.

Trusted workflow for field & fleet teams

Setup takes less than 5 minutes

Get a live demo for your team

See how Fuelshine fits your fleet in a 30‑minute session with our product specialist. We’ll walk through your use cases, show live dashboards, and share sample IRS/CRA‑compliant reports for your drivers — no commitment required.

Works with company cars and personal grey fleet vehicles — no hardware needed

GPS backed trip logs — IRS/CRA compliant from the first drive

One-click mileage approval cuts claim review time by 70%.

Fuelshine eliminates reimbursement paperwork and manual logs, cuts fleet fuel costs by 8–30% with AI driver coaching, reduces accident risk with real‑time safety alerts, and keeps teams engaged with EcoPoints rewards—using only the smartphones your team already carries.

Why field teams choose Fuelshine

Your drivers are already carrying the only tool you need.

Field teams waste hours every month on mileage approvals, surprise fuel bills, and manual logs that no one trusts. Fuelshine automates it all with AI validation, GPS tracking, and real-time telematics — just with the smartphone every driver already carries. No hardware, no IT projects, no spreadsheets.

One‑click mileage approvals

Convert hours of manual work into one-click approvals.

In your demo, we’ll show how Fuelshine converts every trip into an IRS/CRA audit‑ready reimbursement, powered by AI Trip Trust Scores that verify every km before it reaches finance. Every driver gets paid accurately. Every claim is defensible.

Watch how one‑click reimbursements keep every driver IRS/CRA compliant and tamper‑resistant

See AI Trip Trust Scores validate 100% of trips before approval

Explore support for company cars, grey fleet, rentals, and mixed fleets — no devices required

Never chase drivers for logs again

Every trip captured automatically — no manual entry, ever.

In the demo, we’ll walk through how background GPS tracking records every trip the moment a driver starts moving, and how drivers separate business and personal trips in a single tap. The result is a tamper‑proof, IRS/CRA‑compliant mileage log for every driver.

Automatic background trip detection — no driver input required

Distinguish business from personal trips in one tap

Tamper-proof GPS records that hold up to IRS and CRA audit

Give every driver a safety coach in their pocket

Cut fuel costs by up to 8–30% — without changing a single route.

During your demo, we’ll show how Fuelshine’s AI coaching delivers real‑time audio feedback when drivers accelerate harshly, brake hard, or exceed speed limits, and how manager dashboards surface risky events. Fuel waste drops, accidents drop — all passively, on every trip.

See real‑time audio alerts correct harsh acceleration, hard braking, and speeding

Understand how accident risk and fuel costs drop by up to 8–30%

Use trip‑level driver scores to decide who needs coaching — and who doesn’t

See fuel spend, trips, and vehicles in one place

See exactly where your fuel budget is going — and stop the leaks.

Fuelshine integrates fuel card data, odometer readings, and tank levels alongside GPS trip records to give you complete visibility into every dollar of fleet spend. Verified trips surface off-policy driving and fuel fraud before they become a problem — no OBD device, no hardware installation.

Block fuel fraud and off-policy driving with verified trip and fuel spend data

Integrate fuel cards, odometer readings, and tank levels for full oversight

Optional OEM telematics data for deeper vehicle-level insights

One live dashboard for every driver, trip, and alert

Every driver, every trip, every alert — on one live screen.

In your demo, we’ll walk through the live map and compliance dashboard so you can see every driver, trip, and fuel alert in one place. 100% of trips are AI‑validated for business compliance, so what you see on screen is what’s real.

Live map view of every driver, trip, and alert across your entire fleet

Spot wasteful routes, high-risk drivers, and fraud patterns at a glance

100% AI-validated trip compliance — no manual review required

Most of my mileage disputes disappeared once we rolled this out—the team’s trips, routes, and costs are all visible, so approvals are quick and I can use real-time location and stop duration to spot reps who are stuck in low-value stops versus those maximizing customer visits.

Arjun, Regional Sales Manager, Axis Diagnostics